LPEA / ILA: CSSF Mandate Approval
Building on its mandate, the LPEA / ILA working group has now designed a unified reporting CSSF Professional Activities and Mandates reporting template fully aligned with the JSON Schema data definition and compatible with submission through the CSSF E‑Desk platform. This new structure reflects the core principles of clarity, consistency and automation defined by the group, and is supported by detailed guidance materials and an FAQ to help firms interpret requirements and implement the model effectively. By combining harmonised documentation standards with machine‑readable validation rules, the initiative provides a practical blueprint for raising the quality and efficiency of CSSF reporting across the industry.
Last validated: March 27, 2026
Seamless Integration With Internal and Third Party Systems
• JSON Schemas can be easily integrated into compliance tools, onboarding systems, fund administration platforms, and RegTech solutions. • Enables straight through processing (STP) from internal systems to CSSF ready submissions. • Facilitates alignment between IFMs, administrators, depositaries, distributors and external compliance providers.
Increased Efficiency and Reduced Administrative Burden
• Standard templates eliminate repetitive formatting and interpretation work across firms. • Compliance teams spend less time “guessing” how to present information and more time improving substance. • Reduces back and forth exchanges with the CSSF caused by incomplete or unclear submissions.
Reduced Costs for IFMs and Service Providers
• Less reliance on external consultants to structure submissions. • Streamlined processes decrease preparation time and associated operational expenses. • Third party providers (administrators, compliance advisers, distributors) can align on shared templates.
Enhanced Digitalisation and Automation Opportunities
• Standard formats are easier to automate within regulatory reporting and compliance systems. • Facilitates integration into document management tools and RegTech solutions. • Supports long term CSSF digitalisation initiatives by enabling structured data ingestion.
Industry Wide Benchmarking and Best Practice Alignment
• Common document standards allow firms to benchmark governance, risk, AML and delegation frameworks. • Promotes harmonisation and higher quality across Luxembourg’s fund management ecosystem. • Supports training and onboarding consistency for compliance staff.
Templates
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Table_listing_the_professional_activities_and_the_mandates_performed
CSSF Table of mandates and professional activities
v1.0.0 · Mar 2026
Resources and References
Data Schemas
CSSF Professional Activities and Mandates Register (Circular 18/698)
Schema representing the CSSF Excel template used by Investment Fund Managers to list the professional activities and mandates performed by members of their management/governing body and conducting officers, tracking time commitments to ensure compliance with points 105 and 107 of Circular CSSF 18/698.
v1.0.0 · Mar 2026
FAQs
How do I estimate the number of meetings per year?
What if a mandate is pending or rejected?
Can this template be automated?
Should personal contact details be included?
What should I enter under Category of Entity?
How detailed should the explanation be?
When should I request aggregation of mandates?
Does the template need to be updated annually?
Do I need to include AUM or balance‑sheet figures?
What if an individual holds no external mandates?
Do I need to include roles in unregulated entities or SPVs?
What qualifies as technical/administrative support?
How should time allocation be calculated?
What counts as a mandate?
Who needs to complete this template?
Terms & Glossary
Points 105–107 of Circular 18/698
Regulatory requirement to list all professional activities and mandates for key individuals.
Meetings of the Management Body / Supervisory Function
Expected number of yearly meetings associated with a mandate role.
Professional Activity
Non‑mandate work undertaken by the individual, also required for reporting.
Management Body / Governing Body
Strategic decision‑making organ of an entity; mandates must be declared under Points 105–107.
Aggregation of Mandates
Request to treat multiple mandates as one for workload assessment, requiring justification.
Template Version
Version identifier of the official CSSF form (e.g., v2.1 – 07/2022).
Mandate Reporting Form
Official CSSF table used to comply with Points 105–107.
Total Number of Yearly Hours
Sum of yearly hours across all mandates and activities.
Meetings of Senior Management
Expected number of senior management meetings per year.
Conducting Officer
Senior manager responsible for daily operations of an IFM, classified as employee or seconded.
Supervisory Function
Governance oversight role such as supervisory board mandates.
Total Number of Mandates
Calculated total of all mandates declared for the applicant.
Time Allocation (Hours/Year)
Estimated annual hours dedicated to each mandate or activity.
Mandate Status
Current, pending authorisation, or rejected by an NCA, with explanation if applicable.
Mandate
Formal responsibility held by the applicant, e.g. director, supervisory board member, CO, etc.
Category of Entity
Classification such as UCITS, AIFM, SICAR, SIF, Investment Firm, Credit Institution, SPV, etc.
Technical and/or Administrative Support
Indicates whether additional resourcing is available for a mandate.
Jurisdiction
Country where the entity is domiciled.
NOSIG
CSSF classification code included in the official table when applicable.
Entity Name
Organisation for which a mandate or activity is held.
Explanation
Narrative clarifying the context of a mandate or activity.
National Competent Authority (NCA)
Regulator supervising the entity where applicable.
Comment
Free‑text field for elaborations related to a mandate or activity.
Applicant
The individual for whom professional activities and mandates are reported.